Construction Admin Assistant in Katowice

We're looking for a highly organised and proactive

Construction Admin Assistant

to support a busy construction team based in New Zealand. This is a great opportunity for someone with construction administration experience who enjoys working in a fast-paced environment, managing multiple tasks, and ensuring projects run smoothly.

You'll play an important role in supporting project delivery, maintaining accurate records, coordinating documentation, and assisting with day-to-day administrative and operational tasks.

Key Responsibilities

Maintain accurate project records and perform data entry

Set up and manage jobs within internal systems

Process invoices, purchase orders, supplier documents, and project costs

Prepare proposals, work orders, variations, and project documentation

Manage warranties, permits, compliance documents, and site paperwork

Coordinate calendars, meetings, emails, and project schedules

Liaise with suppliers, contractors, clients, and internal teams

Monitor project timelines and follow up on outstanding tasks

Prepare reports, spreadsheets, and project updates

Assist with document control, filing, and maintaining standard operating procedures (SOPs)

Draft professional emails, letters, and other business documents

Create social media content and assist with AI workflow development

Provide general administrative support to the construction and operations teams

Requirements

Minimum of 3 years of experience in Administration or Construction Administration

Experience working with Australian or New Zealand clients in the construction industry (preferred)

Experience using construction management platforms such as SimPRO, Procore, Buildertrend, Aconex, Monday.com, or similar (preferred)

Experience using CRM and construction management software

Familiarity with AI tools and workflow automation (preferred)

Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)

Excellent written and verbal communication skills

Strong organisational, time management, and multitasking abilities

High attention to detail and accuracy

A proactive attitude with the ability to work independently

Strong customer service and stakeholder management skills

A positive attitude and willingness to learn and grow

Work Environment & Expectations While this is a work-from-home position, it is important to note that this is a full‑time role—not a freelance or flexible‑hour arrangement. You will be expected to work a fixed shift and maintain a high level of professionalism and accountability, just as you would in an office environment.

This role requires:

Discipline and commitment to set working hours (strict shift times, not flexible).

Use of time tracking software during work hours.

Active participation in team and client calls with your camera ON.

Consistent availability and responsiveness throughout your shift.

Treating this as a long‑term, full‑time job—not a side gig or freelance task.

Payroll is processed bi‑monthly.

We’re looking for someone who values structure, is dependable, and thrives in a role that provides consistency and clarity. If you’re seeking stability and a team that appreciates reliability, we’d love to hear from you.

1. Monthly Salary: PHP 45,000

2. Salary will be paid on a bi‑monthly basis on the 15th and 30th or 31st of each month

3. You will be paid extra for overtime and Philippines public holidays

4. Probation: 6 months, and after Probation

10 days of annual leave credits

5 days of sick leave

5. HMO offered after 6‑month probation

6. 13th Month Pay after 30 days

7. Annual Salary Review

8. Laptop provided after 30 days

9. Permanent work‑from‑home role. You will have to use your own internet.

10. SHIFT: 5 AM to 2 PM Philippine time, Monday to Friday

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