The International Institute for Particle Astrophysics of the Polish Academy of Sciences (Astrocent Institute) is seeking one or more candidates for the position of Junior Administrative Assistant. We are looking for committed, conscientious and well-organised individuals with varying levels of qualifications and professional experience to join our administrative team and assist with the efficient handling of day-to-day office tasks requiring varying levels of skill. The role primarily involves day-to-day office and organisational tasks, carried out in collaboration with other administrative staff. We are an international research institute where people from different countries work together on a daily basis; therefore, the ability to communicate fluently in English is important to us. Key responsibilities
Providing day-to-day administrative and organisational support to the Institute’s staff. Preparing, printing, photocopying and scanning documents. Organising, sorting, compiling and archiving documentation. Maintaining and updating lists, registers and records, e.g. attendance registers and calendars. Monitoring the need for office supplies, placing orders and ensuring their availability. Handling postal and courier deliveries, including preparing, posting and collecting correspondence. Ensuring the organisation and smooth running of the office space. Carrying out day-to-day administrative tasks in line with the team’s needs and instructions from line managers. As you gain experience and become familiar with your duties: Providing support in the organisation and administrative handling of business trips, including preparing and compiling travel documentation. Assisting with the organisation of meetings, visitor receptions and Institute events. Supporting the preparation of documentation and reports for the Institute’s day-to-day operations. Gradually taking on more independent administrative tasks. Our requirements
Good organisational skills, accuracy and attention to detail. Conscientiousness, responsibility and punctuality in carrying out assigned tasks. Knowledge of English at a level sufficient for communication (minimum B2). Ability to work independently and follow instructions. A willingness to learn, commitment and openness to new tasks. Good communication skills and the ability to work as part of a team. Basic knowledge of MS Office, particularly Word and Excel. The ability to work efficiently and set priorities. Willingness to work on-site at the office in Warsaw. Experience in administrative or office work, or in a similar role. Experience in handling documentation, office supplies or organising business travel. Ability to use office equipment and work organisation tools. What we offer
A stable position at an international research institute of the Polish Academy of Sciences. Attractive financial terms. Access to a health package subsidised by the institute. Work in an international research environment. Opportunities to gain experience and undertake training through the institute’s collaboration with international and domestic research partners. Induction into your duties and support from the team during the initial stage of employment. The opportunity to gain practical experience in office administration and organisation. Gradual expansion of your responsibilities and development of your professional skills. A friendly atmosphere and collaboration with a dedicated team. private healthcare, life insurance, flexible working hours, no dress code, coffee / tea About us
The International Institute for Particle Astrophysics of the Polish Academy of Sciences (Astrocent Institute) was established by a resolution of the Polish Academy of Sciences as a new, dynamically developing scientific institute. The institute continues and develops the scientific, research and organisational activities carried out since July 2018 as part of the international AstroCeNT Centre of Excellence (originally established within the structure of CAMK of the Polish Academy of Sciences as part of the International Research Agendas programme of the Foundation for Polish Science). The Institute is an internationally renowned research centre, actively participating in key global experiments dedicated to the study of dark matter, neutrinos and gravitational waves. We support our experimental and technological activities by developing advanced computational methods and conducting world-class theoretical research within international teams. Since 2025, the Institute has been carrying out the prestigious six-year European Commission project ‘Teaming for Excellence - Astrocent Plus’ (with a total budget of 30 million euros, including national funding). Its main objective is to build, continuously develop and raise our institution to the level of the world’s leading scientific institutes. Further information can be found at https://astrocent.edu.pl/. MIAC PAN ensures equal opportunities for all candidates and conducts its recruitment in accordance with the principles of equal treatment and non-discrimination.
