Role summary The Senior Payroll & Payment Officer owns two core functions: final review of payroll before release, and end-to-end processing of vendor and other non-payroll payments. The role leads the Payroll Officers, acts as the final control point before funds leave the business, and improves how payroll and payments run.
Job Highlights
Schedule
: Monday - Friday | 9:00 AM - 6:00 PM PHT
Enjoy a
permanent work-from-home setup
Key responsibilities Payroll review
Review payroll prepared by the Payroll Officers for accuracy, completeness, and compliance before release through banking portals.
Validate payroll reports and adjustments, and dispute resolutions.
Ensure payroll complies with company policy, statutory requirements, and internal controls.
Vendor payments and accounts payable
Prepare vendor payments, refunds and other special payments.
Verify invoices, supporting documents, and approvals before any payment is made.
Prepare payment batches for approval in line with the approval matrix and delegated authority framework.
Manage the payment schedule so vendors are paid on time, and resolve invoice discrepancies and payment queries with vendors and internal teams.
Support the processing and reconciliation of payroll-related client invoices.
Team leadership
Lead the Payroll Officers: assign work, set priorities for each payroll cycle, and review their output.
Train and coach the team on payroll, payment, and accounts payable procedures, and act as the escalation point for complex issues.
Controls and process improvement
Keep complete, audit-ready records of all payroll and payment transactions, and support internal and external audits.
Identify and implement improvements that strengthen controls and reduce manual work, including automation.
Provide ad hoc analysis, such as payroll cost reviews and vendor spend reports.
Support system implementations and other projects as assigned by the Finance Operations Manager.
Requirements
Diploma or bachelor's degree in accounting or finance.
At least 5 years of experience in payroll, accounts payable, or finance operations, handling high transaction volumes across multiple payment cycles.
Experience supervising or reviewing the work of a payroll or accounts payable team.
Exposure to multi-country payroll and international payments is preferred.
Systems
Hands-on experience with Netsuite, Xero or other ERP or accounting systems.
Strong Microsoft Excel or Google Sheets skills, and working knowledge of Google Workspace.
Experience with Airwallex or similar payment platforms is highly advantageous.
Core competencies
High accuracy and attention to detail with payroll and financial transactions.
Sound understanding of financial controls, approval workflows, and compliance requirements.
Analytical problem solver who can trace and resolve discrepancies.
Manages competing deadlines in a fast-paced environment.
Communicates clearly with vendors, team members, and stakeholders.
Handles confidential information with discretion and integrity.
Senior Payroll and Payment Officer in Warsaw – pracodawca: BW Internal Hiring
BruntWork to doskonały pracodawca, który oferuje wyjątkowe możliwości rozwoju zawodowego w dynamicznym środowisku sprzedaży i rekrutacji. Nasza kultura pracy opiera się na współpracy, innowacyjności i wsparciu, co pozwala pracownikom na osiąganie sukcesów oraz rozwijanie swoich umiejętności. Dodatkowo, praca w BruntWork zapewnia dostęp do wartościowych kontaktów w branży oraz możliwość pracy z liderami rynku, co czyni naszą ofertę niezwykle atrakcyjną dla ambitnych profesjonalistów.
