D-ploy is a dynamic IT and Engineering Solutions company operating across the EMEA region, including Switzerland, Germany, Czech Republic, Austria, the UK, and the USA. We are committed to delivering reliable and efficient services to our clients through strong partnerships and a people-focused culture.
We are looking for an HR Manager to join our team and take ownership of the day-to-day HR operations across our international locations. This is a hands-on, execution-focused position, perfect for someone who enjoys being directly involved in all aspects of HR administration, employee lifecycle management, and compliance.
Fluency in German is required for this role.
If you are detail-oriented, organized, and thrive in a fast-paced environment where things get done, this role is for you.
What you’ll do
Manage the full employee lifecycle from onboarding to offboarding, ensuring a smooth and professional experience for all employees
Prepare and process employment contracts, amendments, confirmations, and terminations in compliance with local labor laws and company standards
Coordinate and manage international payroll cycles – including data collection, validation, payroll processing, reconciliations, and reporting – in close collaboration with external payroll providers and internal finance teams
Ensure accurate and timely payment of salaries, bonuses, and benefits, and oversee compliance with tax and social security obligations in all operating countries
Maintain accurate employee records in HR systems and digital files, ensuring compliance with data protection requirements
Collect and verify monthly payroll inputs and collaborate with payroll providers for timely and accurate processing
Support benefits administration and respond to employee inquiries related to compensation, attendance, or leaves
Foster employee engagement through internal communication initiatives, onboarding programs, training, and cultural activities that promote collaboration and retention
Ensure compliance with local labour laws and internal HR policies, keeping documentation and processes up to date
Act as the main point of contact for employees and managers for all HR-related topics
Organize and support internal communications, onboarding sessions, and team activities that strengthen engagement and collaboration
Drive process standardization and automation initiatives to improve efficiency across all HR functions
Requirements
Bachelor’s degree in Human Resources, Business Administration, or related field
At least 3 years of experience in an operational HR role (HR Manager, HR Generalist, or HR Officer) including direct involvement in international payroll, labor compliance, and HR operations
Strong understanding of HR administration, payroll coordination, and employment legislation
Proven track record of managing external payroll vendors and ensuring compliance with multi-country payroll regulations
Experience in a multinational or service-based organization is a plus
Fluent in English and German
High attention to detail, strong organization skills, and the ability to handle confidential information
Proficient in HR systems and Microsoft Office tools
Hands-on, proactive, results-driven, and people-oriented mindset with a strong sense of ownership and accountability
Willingness to provide a recent criminal record extract (not older than three months).
Broad range of activities, tasks, and projects
Fishing for Friends program – our referral program
Further development and professional advancement
Friendly and international working environment
HR Manager (English) in Warsaw – pracodawca: D-ploy GmbH
Nasza firma to doskonały pracodawca, który oferuje wyjątkowe możliwości rozwoju zawodowego w międzynarodowym środowisku. Jako In-House Legal Counsel będziesz miał/a szansę na współpracę z różnorodnymi zespołami, a elastyczne warunki pracy oraz bogaty pakiet benefitów, w tym programy wellness i wydarzenia firmowe, sprawiają, że praca u nas jest nie tylko satysfakcjonująca, ale i przyjemna. Nasza kultura pracy opiera się na współpracy, innowacyjności i wysokich standardach etycznych, co czyni nas idealnym miejscem dla ambitnych profesjonalistów.
