HR Specialist in Warsaw

Dlaczego warto do nas dołączyć? We are looking for a proactive and well-organised HR professional who enjoys working in a broad generalist role and is comfortable taking ownership of day-to-day HR processes. You will need to combine strong attention to detail with a people-focused approach and be confident working independently while knowing when to seek guidance or escalat more complex matters.

You should be comfortable working in a fast-paced, international environment, managing multiple priorities and building effective relationships with employees, managers and colleagues across different functions and locations.

The role is based in our Warsaw office, located at Plac Stanisława Małachowskiego 2.

Obowiązki

Comprehensive administration of HR processes throughout the entire employee and contractor lifecycle.

Coordination of local recruitment processes,including candidate screening for support roles and cooperation with hiring managers.

Organisation and coordination of pre-boarding, onboarding and offboarding processes.

Preparation and administration of employment and civil-law documentation, ensuring its completeness and timely processing.

Administration of HR systems, particularly HiBob, and ensuring the accuracy and integrity of employee data.

Coordination of time recording processes and related documentation for contractors.

Coordination of the internship programme, including intern recruitment, time reporting and the regular feedback process.

Administration of employee benefits and cooperation with benefits providers.

Administrative support for employee absences, leave and other employment‑related changes.

Ongoing support for employees and managers regarding HR policies, procedures and processes.

Cooperation with local and global HR, Recruitment, Payroll, Finance and IT teams.

Preparation and distribution of HR communications to employees.

Support for employee engagement, wellbeing and integration initiatives.

Monitoring HR process timelines, identifying issues, resolving them independently where appropriate, and escalating matters when necessary.

Co pomoże Ci odnieść sukces w tej roli?

Minimum 2–3 years of experience in a HR Specialist/Generalist role, preferably within an international or professional services environment.

Good practical knowledge of Polish labour law and HR administration processes.

Hands‑on experience across the employee lifecycle, including onboarding, employment changes, absences and offboarding.

Experience in supporting recruitment processes, including candidate screening and cooperation with hiring managers and recruitment teams.

Experience in preparing and managing employment and contractor documentation.

Practical experience with HRIS systems; experience with HiBob would be a strong advantage.

Very good command of English and Polish, both written and spoken. Given the international structure and regular cooperation with global teams, English at minimum B2+/C1 level.

Good working knowledge of Microsoft Office: Word, Excel, Outlook and Teams.

Strong organisational skills and the ability to manage several HR processes and deadlines simultaneously.

High level of accuracy and attention to detail, particularly when working with employee data and documentation.

Ability to work independently, take ownership of assigned processes and identify when an issue requires escalation.

Strong interpersonal and communication skills, with the confidence to work directly with employees, managers and senior stakeholders.

A proactive, solution‑oriented approach and willingness to take responsibility for resolving day‑to‑day HR matters.

Ability to handle confidential and sensitive employee information with appropriate discretion.

Strong team‑working skills and ability to cooperate effectively with local and global HR, Talent Acquisition, Payroll, Finance and IT teams.

Co oferujemy? At DWF, we are committed to ensuring that every member of our team feels valued and appropriately rewarded throughout their time with us. In addition to our standard benefits, we offer a wide range of flexible benefits, including additional life insurance, private medical care and a MyBenefit package. We also provide access to language courses and certified training, as well as international and local team‑building events.

We are an equal opportunities employer that celebrates diversity and is committed to creating an inclusive environment for everyone. We aim to provide a positive experience for all candidates and offer any reasonable adjustments or additional support that may be required.

O nas DWF is a leading global provider of integrated legal and business services. We empower people to be themselves within an inclusive and supportive environment, enabling everyone to achieve their full potential in line with their abilities and career aspirations.