Real Estate Supervisor of Portfolio Administration in Kraków

Real Estate Supervisor of Portfolio Administration, reporting to the Sr. Real Estate Manager, will lead the Portfolio Administration team. This role is responsible for complete oversight of Ecolab’s real estate portfolio and the global roll out and management of a centralized lease payment process. They serve as the manager of a team that is the central point of contact for Ecolab Divisions regarding their portfolio data, lease and rent payment management. The role will ensure contractual obligations are met and validation of all site costs are incurred and aligned. Additional responsibilities will include portfolio reporting to drive transparency and opportunities for efficiency and optimization, adherence to SOX compliance standards and oversight of a Third-Party Lease Administration provider.

Jak wpłyniesz na rozwój:

• Lead, develop and mentor a team of Portfolio Administration professionals in continuous improvement and problem-solving methodologies.
• Provide oversight, guidance, and execution of the management of the global portfolio, in accordance with Ecolab compliance and industry standards to maintain data and financial accuracy.
• Lead the global implementation of a centralized lease payment and lease management programs.
• Serve as the real estate function representative within broader GBS+ workflows.
• Portfolio Management - manages Costar that serves as the single source of truth for property data including all the key data elements about the property, the lease requirements and overall portfolio data.
• Reporting - Prepare regular reports and presentations for senior management, stakeholders, highlighting key performance metrics, portfolio performance, and strategic recommendations.
• Landlord Liaison – Support as an escalation point for landlord communications.
• Lease Financial Management overseeing the monitoring of incoming invoices to ensure timely incoming and outgoing of timely payments.
• Data Accuracy and Compliance - responsible for certifying the accuracy of the data for assigned properties to be used in the ESG reporting program.
• Portfolio Strategy - The Portfolio Manager will be called on to perform one off analysis in support of site decisions and developing future strategies.
• Oversite of 3rd party Lease Administration Activities – This role will coordinate the activities of the lease administrators such as abstractions and invoice processing.
• Research - Stay abreast of industry benchmarks and best practices impacting commercial real estate.
• Cross-functional collaboration & influence – Operates as a partner to collaborate with internal stakeholders.
• Continuous Improvement - Bring best practices to the projects/organization and identify opportunities for process improvement and automation.

Wymagania minimalne:

• Bachelor's degree in Business, Finance, Real Estate, Accounting, or related field.
• 5+ years of experience in commercial real estate, lease administration, portfolio management, or finance.
• 2+ years of experience leading, supervising, or mentoring employees.
• Experience managing real estate lease data, rent payment processes, critical dates, and strategic reporting.
• Strong understanding of lease documents, rent schedules, operating expenses, reconciliations, and landlord/tenant obligations.
• Experience working with financial controls, compliance requirements, audit processes or SOX related procedures.
• Strong project management skills with the ability to manage multiple priorities, deadlines, and cross-functional initiatives.

Preferowane kwalifikacje:

• Experience with CoStar, lease administration platforms, portfolio management systems, or similar real estate technology tools.
• Experience managing or partnering with third-party lease administration providers.
• Knowledge of lease accounting standards, including ASC 842 and IFRS 16.
• Experience supporting global or multi-region real estate portfolios.
• Demonstrated ability to identify process improvement, automation, and reporting opportunities.
• Strong executive communication skills.

Co oferujemy:

• Competitive Compensation: Attractive salary and benefits package.
• Work-Life Balance: Flexible working arrangements with hybrid model of work.
• Matrix Organization: Thrive in our matrix organization.
• Collaborative Environment: Strong teamwork and diverse interactions.
• Development Opportunities: Personalized plans with rapid progression.
• Versatile Career Paths: Professional growth supported by active committee.
• Supportive Culture: High employee satisfaction and responsive feedback.
• Learning and Innovation: Continuous learning and technical training.
• Relocation Support: Assistance for international candidates.
• Social events such as family events and charity auctions.
• Comfortable working environment.
• Parking space for cars and bikes.

O Ecolab:

At Ecolab, we prioritize our talent-first philosophy by creating the most capable and diverse team to excel at our nearly three million customer sites. Our solutions not only enhance operational efficiency but also contribute to sustainability and public health, making a positive impact on the world.