Senior Event Coordinator with German in Katowice

Location: Katowice / Wrocław - 2 days in office / 3 days remote

Let us introduce you the job offer by EY GDS Poland – a member of the global integrated service delivery centre network by EY.

The opportunity At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture, and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all.

Your Key Responsibilities

Event preparation

Participant management

Managing attendee communication

Facilitating vendor onboarding for events

Content and database management

Logistics and event execution

Event–related research and analysis

Support Event marketing communication

Post–event activities

Plan, manage and execute high-impact employee engagement events and deliver best-in-class B2B client event experiences and market activations in multiple formats (in-person, virtual or hybrid) and in varying scales on-time and on-budget

Collaborate with firm stakeholders, Brand, Marketing and Communications (BMC) teams and outside agencies/vendors to effectively bring events to life from conception, development, execution, follow-ups, measurement and more

Support all logistical matters related to a successful event, including virtual platform recommendations, venue sourcing, invitation development, list management, event promotion, registration, rooming, speakers, gifts, on-site support, follow-up communications to attendees, management of budgets and invoices, contracts, procurement, and independence, as well as lead tracking and reporting

Take a proactive, planned approach to events, applying equal focus on pre- and post-event activities, including social media and content opportunities that can be derived from events

Present your own creative out of the box ideas for new and upcoming events, including to senior stakeholders across the firm, and stay on top of the latest event trends to continuously innovate and elevate our event experiences

Manage stakeholder expectations by providing recommendations, proactively communicating updates, and closing the loop thereafter

Effectively measure the ROI of events you drive (e.g., lead generation, funnel growth), as well as the national reporting framework for all events hosted by our Markets organization

Travel and overtime may be required at times

Skills And Attributes For Success

Experience in corporate travel & events environment

Exceptional customer service skills with a pro-active approach and commitment to quality

Strong organizational skills with exceptional attention to detail

Reactivity and ability to manage emergency, think out of the box and adapt to last minute changes and business dynamics

Understand of business environment by investigating and proposing service and process improvements

Technologies and Tools:

Advanced level of experience in MS Office (Word, Excel, Visio & PowerPoint) and working knowledge of Outlook and MS Teams

Excel at spoken and written English in a global environment. Needs to have experience communicating with various cultures and to be able to articulate and grasp information in a very diverse environment where we deal with multiple accents and versions of English across the globe

To qualify for the role, you must have

Graduation in any related discipline like Marketing, Business Studies or creatively similar

5 to 7 Years’ experience in relevant work

Experience in multiple systems and applications

Experience working with clients from different countries

Experience working in a business where the primary spoken language is English.

Able to work outside of normal hours when required

Project planning and management skills

Strong relationship building skills

High level of accuracy and attention to detail

Ideally, you should also have

Demonstrable ability to interact with leadership, stakeholders, and peers

Personal travel experience and geographic knowledge

Interest on project management and technical/digital affinity

What We Offer EY Global Delivery Services (GDS) is a dynamic and truly global delivery network. We work across nine locations – Argentina, Hungary, India, the Philippines, Poland, Sri Lanka, Mexico, Spain and the United Kingdom – and with teams from all EY service lines, geographies and sectors, playing a vital role in the delivery of the EY growth strategy. From accountants to coders to advisory consultants, we offer a wide variety of fulfilling career opportunities that span all business disciplines. In GDS, you will collaborate with EY teams on exciting projects and work with well-known brands from across the globe. We’ll introduce you to an ever-expanding ecosystem of people, learning, skills and insights that will stay with you throughout your career.

Continuous learning: You’ll develop the mindset and skills to navigate whatever comes next.

Success as defined by you: We’ll provide the tools and flexibility, so you can make a meaningful impact, your way.

Transformative leadership: We’ll give you the insights, coaching and confidence to be the leader the world needs.

Diverse and inclusive culture: You’ll be embraced for who you are and empowered to use your voice to help others find theirs.

About EY EY | Building a better working world EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.

Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.

Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.

If you can demonstrate that you meet the criteria above, please contact us as soon as possible. The Exceptional EY Experience. It’s Yours To Build. Procedure for reporting breaches of law and undertaking appropriate follow-up actions. Any misconduct should be reported through the EY Ethics Hotline.