Job Title: Interview Scheduling Coordinator, Warsaw, Poland
Location: Warsaw, Poland, hub based
Contract: Contract full time.
At Hudson Talent Solutions, we embrace curiosity, think differently, and shape the future of talent.
The Role Hudson Talent Solutions has been appointed by a global life sciences organization to take over interview scheduling across its worldwide hiring operation, and we are looking for an Interview Scheduling Coordinator to join our Warsaw, Poland hub.
Interview scheduling sounds simple until you are doing it across multiple countries and time zones. You will own scheduling for a set of markets, including the United Kingdom, Ireland, Germany, Switzerland, France, and Italy, working inside our client's own recruiting and scheduling technology. This role demands excellent attention to detail and a real passion for service. You will communicate with candidates and hiring managers in English and in at least one of German, French, or Italian. You will report to a Regional Delivery Lead.
Any offer is conditional on enhanced pre employment screening and on completing our client's own supplier onboarding and system access requirements. These take time, and we will be clear with you about what is involved before you accept.
What You Will Actually Do
Own interview scheduling end to end for your markets, from the moment a request is actionable to a confirmed interview in everyone's calendar
Coordinate panel interviews across time zones, where multiple people need to be in the same place, in person or virtually
Deliver a higher touch service on the most sensitive interviews, such as confidential searches, senior candidates, and onsite interview days that need a room, a security pass, and a schedule that holds
Keep candidates and hiring managers informed, in their own language, before they have to chase you
Work inside our client's recruiting and scheduling technology and record your work accurately, since it is how the service is measured
Flag what is not working. You will see the problems first
Who We Want
You are detail oriented and take pride in getting things right the first time
You stay calm and organized when priorities compete, and you always follow through
You write clearly, warmly, and quickly, since most candidates will only ever know us through your messages
You are comfortable with recruitment or HR technology and quick to learn new systems
What You Bring
MUST: Fluent English, written and spoken
MUST: Fluent German, French, or Italian, written and spoken
Experience in interview scheduling, recruitment coordination, or high volume calendar management
Fluency in more than one of German, French, or Italian is a strong plus
Experience scheduling for more than one country is a plus
Experience in life sciences, pharmaceutical, or another regulated industry is a plus
Experience with automated or conversational AI scheduling tools is a plus
A Little Bit About Us At Hudson Talent Solutions, we are reshaping the future of talent management. From executive search to strategic talent consulting, we deliver tailored, innovative solutions for organizations worldwide. Our team is collaborative, forward thinking, and dedicated to creating outstanding experiences for clients and candidates alike. We are proud to be an equal opportunity employer, celebrating diversity and fostering an inclusive environment for all.
This job description may have been enhanced using AI tools to improve clarity and formatting. All role requirements, responsibilities, and details are defined by Hudson Talent Solutions and remain subject to change based on business needs.
Scheduling Coordinators - Warsaw – pracodawca: Hudson Talent Solutions
Hudson Talent Solutions to doskonały pracodawca, oferujący dynamiczne środowisko pracy w Warszawie, które sprzyja rozwojowi zawodowemu i osobistemu. Nasza kultura opiera się na współpracy i innowacyjności, a pracownicy mają dostęp do szkoleń oraz możliwości awansu w międzynarodowym zespole. Dodatkowo, elastyczny model pracy hybrydowej pozwala na lepsze zbalansowanie życia zawodowego i prywatnego.
