Travel Desk Executive in Katowice

We believe the future of software development is AI-native — where engineersoperateat a higher level of abstractionand qualityremainsnon-negotiable.

Incubyte is asoftware craft consultancywhere the “how” of building software matters as much as the “what”.

We partner with companies of all sizes, from helping enterprises build, scale, and modernize toearly-stagefounders bring their ideas to life.

Our engineers operate in an AI-native development model, using AI as a collaborator across the SDLC to accelerate development while upholding the discipline of software craftsmanship . Guided by Software Craftsmanship and Extreme Programming practices, we build reliable, maintainable, and scalable systems with speed, without compromising quality. If this way of building software resonates with you, we’d like to tal k.

These principles define how we work at Incubyte . They are non-negotiable.

Relentless Pursuit of Quality with Pragmatis

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We build high-quality systems without losing sight of delivery.

Extreme Ownership

We take responsibility end-to-end for decisions, execution, and outcomes.

Proactive Collaboration

We collaborate closely, challenge each other, and solve problems together.

Active Pursuit of Mastery

We continuously improve our craft and raise our bar.

Invite, Give, and Act on Feedback

We seek , give, and act on feedback to get better every day.

Ensuring Client Success

We act as trustedpartnersandfocus on real outcomes, not just output.

Job Description This is a remote position.

What you will do

Book and manage domestic and international flights, hotels, cabs and trains for a team of about 200 employees.

Plan and handle all international travel for the founders: itineraries, visas, forex, insurance, lounge access and on-ground support. Process visa and travel-document requests, and track passport and visa validity for frequent travellers.

Negotiate with airlines, hotels, travel agencies and cab vendors; maintain preferred vendor rates and corporate accounts.

Enforce the travel policy, approvals and budgets; flag overspend and find cheaper options without hurting the traveller experience. Handle last-minute changes, cancellations, delays and emergencies, and be reachable when a founder or client trip is at risk.

Reconcile bills and invoices with Finance each month and report travel spend, savings and trends.

Improve the process: set up a booking tool or request form, a travel calendar, and clear SOPs

Requirements Must have

2–5 years in corporate travel desk, travel management company or admin and travel operations.

Hands-on experience booking international travel, including visa and documentation requirements for common countries.

Comfort with online booking tools, GDS or OTA platforms (Amadeus, MakeMyTrip for Business, Cleartrip for Business or similar).

Strong negotiation and vendor-management skills. Good Excel or Sheets skills for budgets, trackers and MIS reports.

Clear written and spoken English; calm and responsive under time pressure.

Bachelor's degree in any discipline (Travel & Tourism or Business Administration preferred).

Nice to have

Experience supporting founders, CXOs or senior leadership travel.

Knowledge of forex, travel insurance and GST treatment of travel expenses.

Experience in an IT or startup environment with a distributed or growing team.

Familiarity with expense tools and basic automation.

Dedicated learning & development budget. Sponsorship for conference talks. Comprehensive medical & term insurance. Employee-friendly leave policies. Home Office fund Medical Insurance

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