We are currently looking for various Administrative Assitants (m/f/d) for a temporary assignment in Warsaw with the European Frontex in various domains.
Domain: Equipment and Logistics Division
to provide administrative support in general administrative procedures;
to support the document flows and archiving;
to support in drafting notes, letters, reports and follow ups on documents;
to carry out data entry and support an administration and monitoring of electronic databases;
to support in preparation and evaluation of internal trainings;
to assist in the organisations of online and physical meetings and drafting minutes as necessary;
to assist in handling correspondence, arranging missions, flights’ bookings and agenda management;
to support the preparation and follow-up of financial commitments and documents;
to archive invoices, payment records and bank statements;
to support in the preparation of procurement requests and reimbursement of claims in line with the financial rules in place;
to support in the review and preparation of documentation attached to claims, invoices and requests for payments;
to provide assistance in preparation, implementation and monitoring of contracts;
to assist in the preparation of statistical data (tables, graphs and charts);
to support in drafting reports in various areas related to Frontex activities;
to track and report on team hours and file expense reports;
to monitor functional mailboxes and communicate with internal and external parties;
to perform basic administrative tasks as copying, scanning, etc.
Domain: HR and Corporate Services Division
to provide administrative support in general administrative procedures;
to monitor functional mailboxes and communicate with internal and external parties;
to coordinate and monitor assignments within the HR Unit, ensuring alignment across the teams/sectors and timely delivery;
to support in drafting notes, letters, reports and follow ups on documents;
to assist in the preparation of presentations by means of ICT tools;
to assist in the organisations of online and physical meetings and drafting minutes as necessary;
to assist in handling correspondence, arranging missions, flights’ bookings and agenda management;
to perform basic administrative tasks as copying, scanning, etc.
to assist HR’s ICT function from an administrative perspective, in particular in the context of the upcoming implementation and roll‑out of new HR‑ICT services
Domain: Operational Support Division
to provide administrative support in general administrative procedures.
to support the document flows and archiving.
to support in drafting notes, letters, reports and follow ups on documents.
to carry out data entry and support an administration and monitoring of electronic databases; especially Mission Travel related administration.
to assist in handling correspondence, arranging missions, validating mission claims in line with the financial rules
to support in the review and preparation of documentation attached to claims, invoices and requests for payments.
to assist in the preparation of statistical data (tables, graphs and charts);
to track and file mission expense reports.
to monitor functional mailboxes and communicate with internal and external parties.
Domain: Security and Information Management Division
To provide general administrative support to the Senior Security Officers;
To provide administrative support for guards shift planning;
To provide administrative support in distribution of crypto products;
To provide administrative support in procurement and finance procedures;
To provide administrative support in handling Data Protection procedures;
To support the document flows and archiving, including via Advanced Record System;
To support in drafting notes, letters, reports and follow ups on documents;
To carry out data entry and support an administration and monitoring of electronic databases and SEC intranet;
To assist in the organisations of online and physical meetings and drafting minutes as necessary;
To assist in handling correspondence, arranging missions, flights’ bookings and agenda management;
Horizontal administrative assistance Unit, including agenda and meeting planning.
Languages:
very good knowledge of English (minimum C1 level)
Education and experience:
min. two years of post secondary education
relevant professional experience
Duration:
first assignment until 22.12.2026 with the possibility for extension
Polish interim/temporary employment contract with Dekra Praca
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Administrative Assistant (m/f/d) for FRONTEX (Poland) – Interim/Temporary work in Warsaw – pracodawca: Infeurope
Infeurope oferuje stabilne zatrudnienie w międzynarodowym środowisku, co sprzyja rozwojowi zawodowemu. Pracownicy mają możliwość uczestniczenia w projektach związanych z komunikacją i produkcją multimedialną, co pozwala na zdobycie cennego doświadczenia. Firma stawia na innowacyjne podejście do pracy, co tworzy inspirującą atmosferę.
