At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.
Your impact At Jacobs, we deliver projects that truly make a difference — from smart manufacturing and sustainable water systems to modern infrastructure and cutting-edge technologies.
Our solutions support the development of cities, industries, and innovation, addressing today's challenges both locally and globally.
We are currently expanding our Global Design Center in Kraków to meet evolving process needs and increasing recruitment demand. The Creative Sales Solutions team is seeking talented and experienced Proposal Coordinator who will support our US operations.
As a
Proposal Coordinator , you will work closely with Jacobs' U.S. federal sales organization, supporting the preparation of proposals for engineering and consulting services.
Working with other members of the team, will support qualification statements, form submissions, task order proposals, and complex proposals and presentations.
You will coordinate input from technical teams, tailor resumes and project descriptions, track deadlines, and check documents against client requirements. You will coordinate smaller proposals or assigned sections with guidance from a Proposal Manager or senior team member and support larger, more complex pursuits.
As a Proposal Coordinator You Will (among Other Tasks)
Perform research, writing, editing, and proposal coordination to meet internal and external deadlines, with guidance appropriate to your experience and the complexity of the assignment
Manage multiple tasks concurrently and engage with various stakeholders and reviewers
Communicate clearly and transparently with bid team members and stakeholders at all levels, proactively sharing progress, confirming expectations, and raising questions or risks early.
Work collaboratively with colleagues across functions, countries, and time zones, building effective working relationships and supporting shared proposal goals.
Coordinate proposal support, from document publishers, graphic designers, editors, and bid team to achieve, timely outcomes and high-quality deliverables
Review client requirements, maintain compliance checklists, and track required content and outstanding inputs with the bid team
Write or edit content for proposal sections, interview subject matter experts, and tailor CV and project descriptions to client requirements
Apply company brand guidelines and check documents for consistency, formatting, accuracy, and completeness before reviews and submission
Work with experienced proposal professionals to learn the team's proposal processes, tools, and client requirements. As you gain experience, take increasing ownership of assigned proposal activities and smaller submissions
We offer
Work in an experienced project team and take part in international and prestigious projects at a company active in all areas of infrastructure investment.
Benefits package private medical care, additional life insurance, the ability to choose your own benefits on the MyBenefit platform, support for employees and their families in difficult life situations, and many more.
Holiday allowance "vacation under the pear tree".
Flexible European hours aligned with U.S. collaboration (start around 9-10 am)
Possibility to work in the office or in a hybrid model.
You can find more information about our benefits and work culture here Benefits
Here's what you'll need
Bachelor's degree in marketing, business development, communications, journalism, English philology, business, management, or engineering discipline, or equivalent relevant professional experience
2+ years of relevant experience in proposal coordination, bid support, marketing communications, project coordination, or a related role involving document preparation, multiple stakeholders, and deadlines
Advanced English verbal, writing, editing, and proofreading skills, including the ability to present information clearly and tailor content to the intended audience
Strong organizational skills and attention to detail and quality. Communicate missing information or inconsistencies promptly to support quality and deadlines.
Strong teamwork and relationship-building skills, with the ability to communicate effectively with people in different roles and at different levels in an international working environment.
A proactive approach to following up on actions, solving problems, and communicating progress and risks
Strong Microsoft Word skills, including styles, tables, templates, and document formatting; working knowledge of Excel and PowerPoint
Ability to work both collaboratively and independently and coordinate remotely with geographically dispersed teams during agreed working hours
Would be an advantage
Experience with proposals submissions, or other formal proposal processes on US market
Experience in the engineering, architecture, construction, environmental, or consulting services industries
Experience with SharePoint, Adobe InDesign, or other document publishing tools
Experience using CRM systems, such as Salesforce
We believe that by being inclusive, we bring ourselves closer together and foster greater creativity. We welcome people as they are. Learn more here.
Your application experience is important to us, and we're keen to adapt to make every interaction even better.
Proposal Coordinator U.S. Federal in Kraków – pracodawca: Jacobs
Jacobs to dynamiczne środowisko pracy, które stawia na rozwój pracowników i innowacyjność. Pracując w Krakowie jako Salesforce Data Administrator, będziesz częścią międzynarodowego zespołu, korzystając z elastycznych opcji pracy hybrydowej oraz atrakcyjnego pakietu benefitów, w tym prywatnej opieki medycznej. Nasza kultura pracy sprzyja współpracy i ciągłemu doskonaleniu, co czyni nas doskonałym pracodawcą dla osób poszukujących satysfakcjonującej kariery.
