Senior Administrative Coordinator
The Senior Administrative Coordinator will support managers and their teams within Data Integration & Automation hub. Job responsibilities require coordination of multiple tasks to complete work assignments, which include analytical thinking, organization skills, independent judgement, creativity, and problem-solving skills. This position also requires strong communication skills for effective interaction with administrative colleagues, company executives and internal/external clients/vendors both on-site and remotely to maintain overall workflow. Primary responsibilities
Conduct general secretarial/clerical duties and support overall office arrangements Support managers and team with variety of regular tasks and initiatives on daily basis Organize and plan variety of visitors' agendas; receive guests, provide guidance, and coordinate inquiries Organize team's meetings, trainings, and other events; help with overall preparation and contact with involved vendors Organize complex international travel arrangements and manage expense reports Support finance systems management as per management request Communicate at a high level to effectively interact with company executives and their administrative/executive assistants and internal/external clients Organize archiving activities as needed, including external vendor document management Manage a correspondence of the department and coordinate an appropriate movement of documents and information Qualifications
The individual must possess strong communication and people (social) skills; have some experience with event planning/coordination and general office arrangements: Fluency in English (spoken and written, B2 level minimum) University degree preferred Minimum of 1 year of administrative experience (international company would be an advantage); experience of dealing with different time zones is a plus Proficiency in computer skills (MS Office applications) Experience with international travel organization would be an advantage Ability to handle and effectively prioritize many simultaneous assignments Accuracy and attention to detail in all aspects of work Responsive and solution-oriented attitude Good organizational and communication skills (both in Polish and English) with the ability to foster good relationships with staff Flexible and mature attitude with the ability to work unsupervised High reliability, integrity, and confidentiality in handling jobs We are offering
Independent work in an international team in a company with an established position on the market Employment based on a permanent employment contract with a rich package of benefits Required Skills
Confidentiality Database Management Event Planning Executive Relationship Management Extensive Traveling File Management International Travel Arrangements Inventory Management Office Administration Office Management Payment Handling Prioritization Processing Expense Reports Project Coordination Purchase Order Management Secretarial Work Travel and Expense Management Travel Coordination Vendor Management Additional Details
Flexible Work Arrangements: Hybrid Travel Requirements: 10% Employee Status: Regular
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Senior Administrative Coordinator in Warsaw – pracodawca: Merck
Merck w Polsce to doskonały pracodawca, który oferuje dynamiczne środowisko pracy w obszarze onkologii, gdzie innowacje i współpraca są na porządku dziennym. Nasza kultura pracy sprzyja rozwojowi zawodowemu, a pracownicy mają dostęp do licznych szkoleń oraz możliwości awansu. Dodatkowo, praca w Merck w Polsce to szansa na realny wpływ na poprawę dostępu pacjentów do nowoczesnych terapii w jednym z najważniejszych segmentów rynku zdrowia.
