Secretary to the Assistant Superintendent of Finance and Operations
POSITION: Secretary to the Assistant Superintendent of Finance and Operations Minimum Qualifications
High school diploma required; associate degree or relevant postsecondary coursework preferred. Minimum of two years of experience in an administrative or office environment. Strong organizational skills and attention to detail, with the ability to manage multiple priorities and meet deadlines. Excellent written and verbal communication and interpersonal skills. Ability to work independently, exercise sound judgment, and take initiative in completing assignments and projects. Dependability, professionalism, emotional maturity, and sensitivity to the needs of students, staff, parents, and community members. Demonstrated proficiency with Microsoft Word, Excel, Google Workspace, and MUNIS or comparable financial management systems. Ability to maintain confidentiality and appropriately handle sensitive financial, personnel, and student information. Working knowledge of bookkeeping, accounting, purchasing, and general office procedures. Ability to prepare, proofread, and edit correspondence, reports, and other written materials. Bilingual skills preferred. Responsibilities
Provides confidential administrative and secretarial support to the Assistant Superintendent of Finance and Operations. Serves as a primary point of contact and liaison among the Finance and Operations Office, school administrators, City departments, vendors, parents, staff, students, and community members. Prepares, edits, processes, and distributes correspondence, reports, announcements, press releases, purchase orders, check requests, invoices, and other administrative documents. Provides administrative and clerical support to the Business Office, Facilities Department, and Transportation Department, including scheduling, communications, document preparation, and recordkeeping. Maintains accurate, organized, and up-to-date electronic and hard-copy files, records, and departmental documentation. Assists with the preparation, organization, and distribution of the annual school district budget and supports internal audits, financial reviews, and related reporting requirements. Assists with purchasing, procurement, invoice processing, supply ordering, and tracking of office materials and equipment. Provides administrative support for tuition billing, invoicing, and collections, including area and private tuition, and maintains related records and correspondence. Assists with monitoring outstanding payments, processing financial documentation, and communicating with relevant departments, vendors, and families as appropriate. Supports special projects, departmental initiatives, and administrative processes to ensure the efficient operation of the Finance and Operations Office. Performs other related duties as assigned by the Assistant Superintendent of Finance and Operations. SALARY: $61,301 annual HOURS: 8 hours per day, 52 weeks per year Job Location: Methuen Public Schools Central Office, Methuen, Massachusetts Contact Information
Colleen McCarthy , HR Director 9 Branch Street Methuen, Massachusetts 01844 Phone: (978) 722-6013 Email: cnmccarthy@methuen.k12.ma.us The Methuen School Department is an equal opportunity employer and service provider The Methuen Public Schools prohibits discrimination on the basis of race, color, sex, disability, gender identity, religion, national origin or sexual orientation and ensures that all students and employees have equal rights of access and equal enjoyment of the opportunities, advantages, privileges and courses of study.
