Administrative Assistant in Warsaw

Who We Are:

At Northland, we’re enablers of change, united by our journey to transform the energy sector into the foundation for a sustainable future. Since our inception, we’ve been early movers in the energy industry, adopting new initiatives that pave the way for communities across the globe and helping forge their path towards a carbon-neutral landscape. We’re a different kind of independent power producer. As developers, owners and operators who are at the forefront of the energy transition, we’re uniquely positioned to leave a lasting impact in the regions where we operate. We’ve expanded our business across Canada, the United States, Latin America, Europe and Asia to become a global leader, all by bringing together industry experts to find solutions with an entrepreneurial mindset. While our work powers communities across the globe, Northland is powered by our people. Key Responsibilities

Provide confident, professional and proactive administrative support to senior leaders and the wider International team. Manage complex and frequently changing diaries, including scheduling, prioritising and coordinating meetings across international time zones. Arrange complex international travel through our travel provider, Navan, including flights, rail, accommodation and ground transportation, and prepare clear, detailed itineraries. Coordinate visas and other travel documentation, ensuring requirements and deadlines are identified in advance. Act as a key point of contact for internal and external stakeholders, handling enquiries professionally and using judgement to resolve or redirect matters. Organise meetings, prepare agendas and materials, take minutes where required, track actions and follow up with owners. Process expenses and Visa transactions for senior management accurately and within required timescales. Raise and monitor purchase orders and invoices, liaising with Finance and suppliers to resolve queries. Support onboarding and offboarding activities, including access, equipment, introductions and general team administration. Coordinate internal events, workshops, leadership meetings and external conferences from planning through to delivery. Maintain accurate records, shared folders, contact lists and administrative systems, identifying opportunities to improve processes. Work as part of the global administration team, collaborating with administration colleagues across Europe, Asia and Toronto to provide consistent support, share best practice and provide cover across regions and time zones. What’s In It for You

Thoughtful benefits –A pension plan and health insurance are just a couple of the benefits you’ll have access to. Wellbeing first – Staying true to our taking care of ourselves and each other value, you will have access to our global Wellness Program. Birthdays off – You will get your birthday off work so you can celebrate however you choose. This is a paid day off to do what is important to you! Our Culture

We hire talented and passionate people from different backgrounds. If you’re excited about a role but your past experience doesn’t align perfectly with this job description, we still encourage you to apply. Learn more about our diversity, inclusion and belonging commitments. Northland Power is an equal opportunity employer and we are committed to creating a fair, inclusive and accessible environment. As part of our commitment we work to ensure our application process is accessible to all candidates. If you require special assistance or accommodation during the hiring process, please notify a member of the HR Department. We use AI-enabled tools to help identify applications that meet job-related criteria. All applications are reviewed and decisions are made by people. Motivated by a common vision of energy’s place on our planet, we believe in powering a better world for generations to come. Join our journey as we work towards a more sustainable future. #LI-SM1 #LI-ONSITE

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