Warehouse Coordinator in Wrocław

Olympus Business Services sp. z o.o. is a part of Olympus Europa organizational structure and the centre for shared business services for Europe, the Middle East and Africa (EMEA), ensuring the harmonization of administrative support functions across the entire EMEA region.

Olympus is a worldwide leading manufacturer of optical and digital precision technology, providing innovative solutions for state-of-the-art medical systems.

We are True to Life!

Join us as Warehouse Coordinator!

Your Responsibilities

Cross-Functional Coordination:

Manage and streamline complex interfaces between the warehouse service provider, Order Management, Import & Export and Procurement teams to ensure seamless inbound and outbound logistics;

Vendor & Operations Performance Management:

Overlook performance and participate in project related to all warehouse operations within Olympus Business Services, operationally steering the relationship with our external warehouse service provider;

Process Optimization & Continuous Improvement:

Track and log operational incidents to conduct root-cause and pattern analysis, actively designing and implementing process improvements to optimize supply chain workflows utilizing best practices and LEAN tools;

KPI Framework & Reporting:

Design, establish, and monitor comprehensive KPI dashboards to evaluate vendor performance. Summarize daily metrics to ensure full operational transparency for internal stakeholders;

Standardization & Documentation:

Drive process standardization by developing, mapping, and continuously refining workflows, Process Maps and Standard Operating Procedures;

Inventory & Data Integrity:

Oversee physical inventory processes remotely, ensuring system accuracy, executing routine audits and managing scrapping, removals, and system bookings;

Stakeholder Alignment:

Facilitate regular and ad hoc operational syncs. Partner closely with the Warehouse Subject Matter Expert (SME) to align best practices and ensure robust cooperation across internal and external networks;

Cost Control:

Perform diligent invoice auditing and control to ensure billing accuracy from external providers;

Agile Task Management:

Take proactive ownership of assigned project tasks, reporting, and escalations, working independently to deliver high-quality results.

Experience:

Minimum 3–5 years of experience in logistics, process optimization, or managing external warehouse providers remotely. Project management experience is highly advantageous;

System Proficiency:

Solid functional knowledge of SAP (specifically MM/SD modules);

Analytical & Tech Skills:

High accuracy in data analysis with a strong drive for delivering structured results. Advanced Excel skills required; proficiency in data visualization and project management tools (Power BI, JIRA, PowerPoint) is a strong asset;

Mindset:

A strong continuous improvement (CI) mindset with the ability to work independently, multitask effectively, and adapt to varying project demands;

Communication:

Exceptional stakeholder management skills with a proven ability to build strong relationships and align diverse, cross-functional teams;

Language:

Fluent in written and spoken English. German language skills are considered a significant asset;

Education:

University degree in Logistics, Supply Chain, Business Administration, or related field is preferred;

Mobility:

Willingness to travel 5%-10% for on-site warehouse visits and process audits;

Work Mode:

Willingness to work in a hybrid mode (60% at the office, 40% from home).

Your competencies The Interview will be competence based and the following competencies will be assessed:

Build for the Future

Deliver Results

Lead People

Lead Self

Model and champion Our Core Values

International work environment

Regular Townhall formats with leaders

Glasses refund

About Olympus At Olympus, we are committed to Our Purpose of making people’s lives healthier, safer and more fulfilling. As a global medical technology company, we partner with healthcare professionals to provide best-in-class solutions and services for early detection, diagnosis and minimally invasive treatment, aiming to improve patient outcomes by elevating the standard of care in targeted disease states.

About Olympus At Olympus, we are committed to Our Purpose of making people’s lives healthier, safer and more fulfilling. As a global medical technology company, we partner with healthcare professionals to provide best-in-class solutions and services for early detection, diagnosis and minimally invasive treatment, aiming to improve patient outcomes by elevating the standard of care in targeted disease states.

For more than 100 years, Olympus has pursued a goal of contributing to society by producing products designed with the purpose of delivering optimal outcomes for its customers around the world. For more information, visit

www.olympus-europa.com

and follow our LinkedIn account:

linkedin.com/company/OlympusMedEMEA

.