Administration & HR Specialist
Passionate about people, organization and creating a great workplace? Discover how you can make a difference by supporting employees, streamlining administrative processes and helping create a well-organized and positive workplace.
Key Responsibilities Day-to-Day Human Resources Management Assist with processes related to employee onboarding, job transfers, contract amendments, and terminations; Maintain employee personnel files, contracts, attendance records, leave records, and other basic HR data; Assist in communicating with external payroll, accounting, and HR service providers, and provide information required for payroll processing; Assist with matters related to employee social insurance, benefits, physical examinations, and commercial health insurance; Support recruitment efforts, including posting job openings, screening resumes, scheduling interviews, and communicating with candidates; Assist in the implementation and updating of company HR policies, the employee handbook, and internal procedures; Answer employees’ day-to-day questions regarding employment contracts, leave, attendance, benefits, and company policies; Assist in organizing employee activities, training sessions, birthday benefits, and other employee welfare programs.
Office Administration Manage daily office administrative tasks to ensure the office environment operates smoothly and efficiently; Procure, record, and manage office supplies, equipment, fixed assets, and daily consumables; Coordinate with office property management, cleaning services, maintenance, courier services, parking lot operators, and other vendors; Manage company conference rooms, visitor reception, courier services, and daily front desk operations; Assist in managing company vehicles, phone cards, work cell phones, and other administrative resources; Assist in handling office space leases, vendor contracts, administrative payments, and invoice processing; Support employees on business trips, including flight bookings, hotel reservations, transportation, and related administrative arrangements; Assist with administrative tasks related to internal company events, meetings, and team-building activities.
Requirements Proficiency in English (preferably business English), Polish, or Chinese. Good command of the MS Office suite, particularly Word, Excel and Outlook. Ability to organize work independently and resolve day-to-day issues. Excellent interpersonal skills, professionalism and strong communication skills. Ability to work effectively in a dynamic environment.
What We Offer Exposure to an international business environment. Supportive team culture and opportunities for professional development. Private healthcare. Sports and fitness benefits. Weekly fresh fruit deliveries to the office. Unlimited aromatic coffee and tea. No strict dress code – comfort and professionalism are what matter.
