AI Project Manager in Warsaw

Job Title: AI Project Manager

Location: Warsaw, Poland (hybrid 1–2 times at the office per week)

Duration: Fixed-term contract (December 2026 or January 2027 until July or August 2027)

Working time: full-time

Hiring reason: Parental Leave Cover

Contract Type: B2B (requires a registered sole proprietorship in Poland)

At Sanoma Learning, we are passionate about education and committed to helping teachers support every student in reaching their full potential. With more than 3,000 colleagues across 12 European countries, we develop integrated print, digital and blended learning solutions that help teachers and schools inspire the next generation.

We believe that Data and AI offer significant opportunities to transform education, improve internal efficiencies and create innovative learning products. That is why AI is one of Sanoma Learning's strategic priorities.

About The Role We are looking for an AI Project Manager to join our central AI Enablement team on a fixed-term contract, covering a colleague's parental leave.

You will contribute to driving AI adoption across Sanoma Learning, helping teams turn business needs and strategic priorities into practical AI solutions.

The AI Enablement team provides direction, builds the foundations for AI adoption and connects the different stakeholders involved in AI initiatives across the organisation. In this role, you will focus primarily on the business side of AI, supporting content teams in adopting AI effectively while ensuring that AI initiatives are properly planned, budgeted and measured. You will take ownership of ongoing workstreams and projects, helping to maintain momentum, coordinate stakeholders and translate strategic priorities into tangible results.

Key responsibilities 1. AI adoption in content creation

Lead a cross-country workstream focused on the use of AI in educational content creation, working closely with local operating companies.

Advise content teams on AI tools, solutions and best practices.

Help maintain a focused and effective AI tool landscape.

Coordinate expertise from Legal, Privacy and other relevant functions on topics such as intellectual property, transparency and responsible AI use.

Facilitate knowledge sharing and alignment between local teams and central functions.

Key responsibilities 2. AI planning, budgeting and performance management

Coordinate the planning and budgeting of AI tools and initiatives, gathering business needs and preparing business cases.

Support decision-making by providing relevant financial and operational insights.

Take ownership of reporting on AI costs, usage and business impact, in collaboration with Data and Analytics teams.

Monitor the progress of AI initiatives and prepare clear, data-driven updates for management.

Key responsibilities 3. AI strategy and executive stakeholder support

Contribute to regular updates of the AI strategy, reporting on achievements, progress and upcoming priorities.

Prepare presentations and executive-level materials to support strategic discussions and decision-making.

Organise and facilitate meetings and governance forums related to AI initiatives.

Ensure that relevant stakeholders are aligned on priorities, progress and next steps.

Key responsibilities 4. AI project and initiative management

Manage assigned AI projects and initiatives end to end, from defining scope and planning to stakeholder coordination, delivery and closure.

Take ownership of ongoing initiatives, helping to resolve challenges and accelerate progress where needed.

Translate strategic objectives and business needs into actionable project plans, milestones and clear ownership.

Manage multiple priorities and adapt to changing business needs within a dynamic, cross-functional environment.

What we are looking for Education

Bachelor's or Master's degree in Business Administration, Economics, Engineering, Computer Science, Communications or a related field.

Project management certifications such as PMP, PRINCE2 or Agile/Scrum are considered an advantage.

Professional experience

At least 4 years of professional experience in project or programme management, consulting or strategy.

At least 2 years of experience related to AI, Data or digital transformation.

Hands‑on experience using generative AI tools, preferably in content creation, publishing, media or marketing.

Experience with budgeting, business cases, KPI monitoring or performance reporting.

Experience preparing presentations and materials for senior management.

Proven ability to coordinate multiple stakeholders and business units, ideally in an international or multi-country environment.

Experience in education, publishing or EdTech is a plus.

Key skills

Strong project management and organisational skills, with the ability to manage several workstreams simultaneously.

Structured problem‑solving skills and the ability to turn complex or ambiguous topics into actionable plans.

Good understanding of AI concepts and responsible AI practices, including intellectual property and transparency.

Strong analytical and numerical skills, particularly in relation to budgets, costs, usage data and business cases.

Excellent stakeholder management and communication skills, with the ability to influence and align people without direct authority.

Fluent English, both written and spoken.

Knowledge of Dutch, Finnish, Swedish, Polish, Spanish, Italian or German is an advantage.

Personal attributes

Proactive and adaptable, with a strong sense of ownership and a hands‑on approach.

Quick to understand new topics, take responsibility and become effective in a new environment.

Positive, solution‑oriented and resilient, with a can‑do attitude.

Highly organised, able to manage competing priorities and changing requirements.

Pragmatic and flexible, willing to support different initiatives depending on team priorities.

Data‑driven, with a genuine interest in the opportunities AI can bring to business and education.

How you will collaborate This is a highly collaborative and connecting role. You will work closely with content teams across Sanoma Learning's operating companies, as well as central functions such as Legal, Privacy, Finance, Procurement and Data & Analytics.

While local teams remain responsible for applying AI in their daily work, you will provide coordination, expertise and a broader perspective to ensure alignment and knowledge sharing across countries.

You will report to the Senior Director, Data and AI, with a matrix reporting line to the Competence Lead of Project Management.

You will also benefit from a structured handover and close collaboration with the existing AI Enablement team, helping you take ownership of ongoing initiatives quickly.

About Sanoma Learning Sanoma Learning is a leading European K12 learning company operating in 12 countries. Our printed and digital learning content, as well as our learning and teaching platforms, support primary, secondary and vocational education.

With more than 3,000 employees, we help over 25 million students develop their talents and reach their full potential.

By joining Sanoma Learning, you will become part of an international organisation where your work contributes to shaping the future of education.

Sanoma Learning is an equal opportunity employer. We are committed to creating an inclusive and diverse workplace and ensuring equal opportunities for all applicants, regardless of race, colour, religion, sex, sexual orientation, gender identity, national origin, disability or any other characteristic protected by applicable law.