Business Function Specialist in Katowice

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Strategy, Planning, Results and Effectiveness Division (SPRED) of UN Women integrates corporate strategy, resources and performance measurement to improve decision-making while increasing transparency and accountability to its governing bodies and stakeholders. The Division formulates corporate strategies aligned to the corporate objectives, ensures internal controls and risk management are fully in place, and that resources from all sources to budget plans and the organization priorities.

The Strategic Planning Unit (SPU) in SPRED is the custodian of Results-Based Management (RBM) and leads and manages the implementation of the Planning, Monitoring and Reporting (PMR) Policy and associated procedures. As the business owner of strategic planning and results management workstream, together with the Programme Support Management Unit (PSMU) and the Information Systems and Telecommunications (IST), SPU co-leads the development and enhancement of UN Women’s corporate online platform, the Planning, Reporting and Information System for Management (PRISM).

After the planning modules of Strategic Plan, Strategic Notes and workplans were rolled out during the 4th quarter of 2025, followed by the roll-out of monitoring functionalities in mid-2026, the remaining reporting functionalities as well as search and dashboards functions will be developed and implemented in late 2026 to early 2027. These functions are crucial to allow all Country Offices, Regional Offices and HQ Divisions/Independent Offices to start using PRISM to monitor and report on the implementation of their respective Strategic Notes and Workplans from 2026 under the UN Women Strategic Plan 2026-2029.

The priorities in 2027 will be further enhancement of PRISM in key functionalities based on the updated version of the PMR Policy and associated procedures in order to simplify workflows, improve user experiences and data quality.

SPU also contributes to broader corporate system integration in close collaboration with other business owners, IST, and end-users, under the overall guidance of UN Women's Digital Board. Strengthening the integration of PRISM into other corporate systems (including Quantum) is a crucial element of UN Women’s corporate transparency agenda, as PRISM provides the main source of data for the UN Women Transparency Portal, showcasing results and financial data against Strategic Notes and the Strategic Plan.

Under the guidance and direct supervision of the chief of the Strategic Planning Unit, the Business Function Specialist will manage planned PRISM enhancements in 2027 by working closely with colleagues from SPU, PSMU, IST, other Business Owners and various colleagues from HQ, Regional and Country Offices in order to ensure the joint ownership of PRISM enhancement work.

Zakres pracy:

• Finalize the Functional Requirement Document (FRD) for 2027 system enhancement and coordinate testing and rollout of PRISM enhancement items.
• Co-lead the drafting and finalization of FRD for 2027 system enhancement items together with PSMU, in close collaboration with PRISM System Working Group and key Business Owners.
• Oversee end-to-end testing of the 2027 enhancements items to ensure functionality, accuracy, and usability for end users.
• Validate dashboards and reporting features reflect business needs, provide meaningful visualization, and align with the PMR Policy and UNSDCF processes.
• Document issues identified during testing, including risks, assumptions, and gaps, and work with IST to resolve them before rollout.
• Lead the rollout process, including pilot testing and user feedback collection.
• Provide clear and regular updates to business owners and end users on progress, risks, and lessons learned during rollout.
• Support the socialization and adoption of PRISM enhancement items through trainings, workshops, and guidance materials.
• Coordinate with IST on the development and delivery of PRISM system enhancements.
• Maintain close follow-up with IST on the development of system enhancements, ensuring alignment with agreed requirements and delivery against the planned timeline.
• Proactively identify risks or issues associated with enhancements, assess their potential impact, and work with IST to make adjustments as necessary.
• Keep business owners and end users regularly informed on progress, risks, and changes.
• Support integration and alignment of PRISM with other corporate systems.
• Contribute to the design and development of UN Women’s corporate system integration.
• Liaise with SPU, other key stakeholders, and end users to prioritize system integration needs.
• Document integration requirements to ensure PRISM functions effectively as the central platform for monitoring and reporting.
• Advocate for the inclusion of data analytics and AI-enabled functionality in system integration efforts.
• Provide ongoing advice and support on system integration and enhancements.
• Coordinate Organizational Learning and Continuous Improvement.
• Actively participate in system-related meetings and coordination within SPU, SPRED, and with other business owners.
• Prepare high-quality background materials, talking points, dashboards, and presentations for senior managers.
• Promote opportunities to leverage AI and advanced analytics within PRISM.

Wymagania:

Wartości podstawowe:

• Integralność;
• Profesjonalizm;
• Szacunek dla różnorodności.

Kompetencje podstawowe:

• Świadomość i wrażliwość na kwestie płci;
• Odpowiedzialność;
• Kreatywne rozwiązywanie problemów;
• Skuteczna komunikacja;
• Współpraca inkluzywna;
• Zaangażowanie interesariuszy;
• Przykładanie się do pracy.

Kompetencje funkcjonalne:

• Silna wiedza o systemach korporacyjnych ONZ i zrozumienie planowania strategicznego;
• Dobra znajomość zastosowania RBM w planowaniu strategicznym, programowaniu, monitorowaniu, raportowaniu i ewaluacji/audytach;
• Umiejętność łączenia kluczowych procesów instytucjonalnych i polityk;
• Umiejętność wprowadzania nowych podejść i innowacji strategicznych;
• Umiejętności organizacyjne;
• Silne umiejętności analityczne;
• Umiejętność udzielania porad i wsparcia.

Wykształcenie i certyfikaty:

• Magister lub równoważny w dziedzinach związanych z rozwojem, statystyką, ekonomią, administracją biznesową, systemami informacyjnymi, informatyką lub innych dziedzinach nauk społecznych.
• Pierwszy stopień uniwersytetu w połączeniu z dwiema dodatkowymi latami doświadczenia może być akceptowany zamiast wyższego wykształcenia.

Doświadczenie:

• Minimum 5 lat odpowiedniego doświadczenia w krajowych, regionalnych i/lub międzynarodowych poziomach w zakresie planowania, monitorowania i/lub raportowania opartego na wynikach.
• Minimum 2 lata doświadczenia w koordynowaniu procesów zbierania wymagań biznesowych i funkcjonalnych.
• Minimum 2 lata doświadczenia w korzystaniu z systemów korporacyjnych.
• Doświadczenie w pracy na rzecz równości płci i praw kobiet.
• Doświadczenie w obsłudze komputerów i pakietów oprogramowania biurowego.

Języki:

• Biegłość w języku angielskim jest wymagana.
• Znajomość innego oficjalnego języka ONZ jest pożądana.

UN Women zobowiązuje się do tworzenia różnorodnego i inkluzywnego środowiska wzajemnego szacunku.