Business Function Specialist in Katowice

UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.

The Strategy, Planning, Results and Effectiveness Division (SPRED) of UN Women integrates corporate strategy, resources and performance measurement to improve decision-making while increasing transparency and accountability to its governing bodies and stakeholders. The Division formulates corporate strategies aligned to the corporate objectives, ensures internal controls and risk management are fully in place, and that resources from all sources align with budget plans and organizational priorities.

The Strategic Planning Unit (SPU) in SPRED is the custodian of Results-Based Management (RBM) and leads the implementation of the Planning, Monitoring and Reporting (PMR) Policy and associated procedures. As the business owner of strategic planning and results management workstream, together with the Programme Support Management Unit (PSMU) and the Information Systems and Telecommunications (IST), SPU co-leads the development and enhancement of UN Women’s corporate online platform, the Planning, Reporting and Information System for Management (PRISM).

After the planning modules of the Strategic Plan, Strategic Notes and workplans were rolled out during the 4th quarter of 2025, followed by the roll-out of monitoring functionalities in mid-2026, the remaining reporting functionalities will be developed and implemented in late 2026 to early 2027. These functions are crucial for all Country Offices, Regional Offices and HQ Divisions/Independent Offices to monitor and report on the implementation of their respective Strategic Notes and Workplans from 2026 under the UN Women Strategic Plan 2026-2029.

The priorities in 2027 will focus on further enhancement of PRISM based on the updated version of the PMR Policy to simplify workflows, improve user experiences and data quality.

SPU also contributes to broader corporate system integration in close collaboration with other business owners, IST, and end-users, under the overall guidance of UN Women's Digital Board. Strengthening the integration of PRISM into other corporate systems is a crucial element of UN Women’s corporate transparency agenda.

Under the guidance and direct supervision of the chief of the Strategic Planning Unit, the Business Function Specialist will manage planned PRISM enhancements in 2027 by working closely with colleagues from SPU, PSMU, IST, and various colleagues from HQ, Regional and Country Offices.

Scope of Work

• Finalize the Functional Requirement Document (FRD) for 2027 system enhancement and coordinate testing and rollout of PRISM enhancement items.
• Co-lead the drafting and finalization of FRD for 2027 system enhancement items together with PSMU.
• Oversee end-to-end testing of the 2027 enhancements items to ensure functionality, accuracy, and usability for end users.
• Validate dashboards and reporting features reflect business needs and align with the PMR Policy.
• Document issues identified during testing and work with IST to resolve them before rollout.
• Lead the rollout process, including pilot testing and user feedback collection.
• Provide clear and regular updates to business owners and end users on progress, risks, and lessons learned during rollout.
• Support the socialization and adoption of PRISM enhancement items through trainings and workshops.
• Coordinate with IST on the development and delivery of PRISM system enhancements.
• Maintain close follow-up with IST on the development of system enhancements.
• Proactively identify risks or issues associated with enhancements and work with IST to make adjustments as necessary.
• Keep business owners and end users regularly informed on progress, risks, and changes.
• Contribute to the design and development of UN Women’s corporate system integration.
• Liaise with SPU and other key stakeholders to prioritize system integration needs.
• Document integration requirements to ensure PRISM functions effectively as the central platform for monitoring and reporting.
• Advocate for the inclusion of data analytics and AI-enabled functionality in system integration efforts.
• Provide ongoing advice and support on system integration and enhancements.
• Actively participate in system-related meetings and coordination within SPU and SPRED.
• Prepare high-quality background materials and presentations for senior managers and external stakeholders.
• Promote opportunities to leverage AI and advanced analytics within PRISM.

The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Competencies

• Core Values: Integrity; Professionalism; Respect for Diversity.
• Core Competencies: Awareness and Sensitivity Regarding Gender Issues; Accountability; Creative Problem Solving; Effective Communication; Inclusive Collaboration; Stakeholder Engagement; Leading by Example.

Functional Competencies:

• Strong knowledge of UN corporate systems and understanding of strategic planning at the inter-agency level.
• Good understanding of the application of RBM in strategic planning, programming, monitoring, reporting and evaluation/audits.
• Ability to link key institutional processes and policies to promote overall organizational effectiveness.
• Team player with strong organizational skills.
• Strong analytical skills and ability to provide advice and support.

Education and Certification:

• Master’s degree or equivalent in development related disciplines, statistics, economics, business administration, information system, computer science, ICT, or other social science fields.
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.

Experience:

• Minimum 5 years of relevant experience at national, regional and/or international levels in results-based planning, monitoring, and/or reporting is required.
• Minimum 2 years of relevant work experience in coordinating business and functional requirements gathering processes.
• Experience working in gender equality and women’s rights at the national, regional and/or international levels is required.
• Experience in using corporate systems such as results management systems and/or Oracle Cloud based ERP systems.
• Experience in handling web-based management systems is required.

Languages:

• Fluency in English is required.
• Knowledge of another official UN language is desirable.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women.