We are looking for a proactive, highly organised Junior Personal Assistant to join a fast-paced international consulting firm, working on behalf of our client. In this role you will support senior leaders and learn how a busy, international business runs from the inside. We are looking for someone with a positive, can-do attitude, good judgement and a sharp eye for detail, who is ready to handle confidential information with professionalism.
What you will do
Help manage complex calendars and coordinate internal and external meetings.
Support the planning of domestic and international travel, from logistics to itineraries.
Prepare and submit expense reports accurately and on time.
Help issue invoices and process, maintain and archive documentation in internal systems.
Assist in organising internal and external events, making sure logistics run smoothly.
Help draft and manage correspondence on behalf of senior leaders.
Support meetings by preparing agendas, presentations and reports, taking minutes and following up on actions.
Provide day-to-day administrative support to team members and take part in ad hoc projects.
What we are looking for
Fluent spoken and written Polish and English.
Previous experience in an administrative, secretarial or office-support role (including internships or student jobs) is welcome, but not required.
Good communication and interpersonal skills, with the confidence to engage professionally with colleagues and stakeholders.
Strong organisational skills and the ability to handle multiple tasks while keeping attention to detail.
Proficiency in Microsoft Office applications.
A reliable, positive approach and a strong sense of responsibility and confidentiality.
The ability to stay calm under pressure, learn quickly and adapt to changing priorities and deadlines.
Open and creative environment that values initiative and new ideas.
Learning and development opportunities, including internal training on technical and interpersonal skills.
Private medical care included in the benefits package.
MultiSport Card offering access to a broad range of sport and wellbeing activities.
Hybrid work: 2-3 days a week in the office in Warsaw.
Competitive remuneration aligned with experience and qualifications.
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Junior Executive Assistant in Warsaw – pracodawca: Your ITeams Sp. z o.o.
Nasza firma to doskonały pracodawca, który oferuje unikalną kulturę TEAL, skupioną na relacjach i wzajemnym szacunku, co tworzy niekorporacyjną atmosferę sprzyjającą innowacjom. Pracując jako Senior Golang Developer z umiejętnościami w Pythonie, będziesz miał możliwość kształtowania i skalowania infrastruktury dla nowoczesnych projektów orkiestracji AI w zwinnej drużynie, a także korzystania z licznych możliwości rozwoju zawodowego oraz benefitów zdrowotnych, takich jak rozszerzona opieka medyczna Luxmed Gold i Multisport Plus.
